Office and Facility Manager

Job description

Unique, exciting, fun loving, and fast-growing – Welcome to Jasmin Holding! Since launching in 2001, we have created products and experiences that entertain millions of people across the globe. We now serve more than 50 million users a day and are consistently amongst the top visited websites in the world with following in the millions!

Some of our top-ranking websites include:

  • Livejasmin.com, a market leader in the live streaming industry
  • Jasmin.com, a platform that helps people make authentic connections
  • Oranum.com, a pioneer in the online esoteric space and the world’s biggest live esoteric site
  • BeMyFan.com, a link sharing tool that helps influencers connect with their fan
  • Bimbim.com, an innovative, mobile -focused platform for content creators


With us you will be

  • Be in contact with the external partners, solving issues related to third party-service providers (such as cleaning services, suppliers, landlord, security, parking etc.) and managing related professional services contracts
  • Managing projects: renovations and refurbishments
  • Being responsible for all office related supplies (groceries, office furniture, stationery, branded stationery, flowers/plants, events etc.)
  • Monitoring/balancing/tracking office budgets, ensuring best quality/value suppliers/products are selected
  • Ensuring that all certificates and documentation related to the office and its service providers are up to date
  • Insurance contract management for all insurances, especially of those related to Facility Management objectives;
  • Supervising the work of the facility and office management team
  • Leading and coordinating reception desk related activities
  • Managing and planning the cleaning services with internal and external resources
  • Supporting the management and staff in every type of duties that might appear
  • Reporting weekly to management (procurement, EHS, contracts etc)
  • Ensuring that facilities meet regulations and environmental, health and security standards and they are well maintained
  • Allocating and managing office space
  • Managing relationship and expectations with the building property manager
  • Managing off site properties of the company such as external storage facilities (and real estate?)
  • Oversee and manage company vehicles
  • Respond to emergency situations or other urgent issues involving the facility
  • Any other tasks assigned by the direct line manager or management


Requirements

We'd love to meet someone with

  • At least 5 years of proven experience within Office / Facility Manager role
  • Well-versed in technical/engineering operations and facilities management best practices
  • Certificates such as “Travailleur désigné à la sécurité”
  • Knowledge of basic accounting and finance principles
  • Proven experience in, vendor management, supplier negotiations and managing small teams
  • Organisational skills and time management competencies
  • Can-do attitude and hands-on approach to fix issues
  • Ability to show initiative and attention to details
  • Ability to adopt and work in a fast paced environment
  • Excellent oral and written command of English and French, German is an asset
  • Very good interpersonal skills


What’s in it for you

  • The opportunity to have huge and amazing influence, in what we know will be a career-defining role.
  • In addition to all the exciting things that lay in store for you, we offer an attractive compensation package along with a generous relocation package to help you move.
  • We take pride in ensuring that you remain healthy and offer private health insurance for when you don’t feel so great.
  • We believe in working hard as well as taking time off to recharge. On top of the 26 days of annual leave, you get additional days the longer you work with us.
  • And lastly, a fun, friendly and collaborative work culture where we guarantee there is never a dull day!

During the recruitment process candidates will be requested to provide with a recent criminal record extract for background screening purpose.


DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. 

Docler Group is an equal employment opportunity employer. We consider individuals for employment based on their skills, abilities and experience. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, color, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.


NOTE: Docler Group does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited, and such submissions will not be recognized for purposes of “ownership” of the candidate.


Are you ready to unleash your power?

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